What Happens When
CHIPS follows standard financial year reporting (April - March). New
hospitals are welcome to join CHIPS at any time. Below are rough timetables on
when things happen during the CHIPS year:
February: This is the deadline
for receipt of outstanding CHIPS forms for the previous calendar year, to ensure
that complete follow up data on all children seen in the previous year are
included in the data feedback process to clinics in May/ June.
March:
Forms are sent out for children whose yearly CHIPS follow-up falls between
January and March; Steering Committee meeting; a new data download is generated
at the end of the month; some of the data are used by SOPHID at the Health Protection Agency for national
surveillance.
May/ June: The new CHIPS annual report is sent to
commissioners and becomes available via the CHIPS website. The standard set of
data feedback slides/ Word documents for clinic, CHINN network and national
level data are distributed to individual hospitals. All reports and slides are
based on CHIPS forms received to the end of March for children in active
follow-up in CHIPS. However data do not represent all children seen to the end
of March as not all forms for the previous calendar year or last financial
quarter (January - March) will have been received by the February
deadline.
June: Forms are sent out for children whose yearly CHIPS
follow-up falls between April and June. Some of the data are used for national
surveillance.
September: Forms are sent out for children whose yearly
CHIPS follow-up falls between July and September; Steering Committee meeting; a
new data download is generated at the end of this month. Some of the data are
used for national surveillance.
December: Forms are sent out for children
whose yearly CHIPS follow-up falls between October and December. Some of the
data are used for national surveillance.